2016 Annual Meeting Summary

We held our annual all-homeowner meeting at Merriam City Hall with outstanding turnout this year.  We filled up the city’s community room with 30 lots represented out of 33 actually occupied.  (Over 90% Attendance!)

After careful discussion and Q&A, the membership voted to renew Billy and Pam’s position on the board, and to approve four out of five amendments up for vote:

  1. Repainting required within 6 months of ACC notice instead of every 5 years.
  2. Requiring all solid pet waste to be cleaned up immediately after depositing, regardless of lot.
  3. Clarifying street parking limitations. (Did not pass)
  4. Specifying Fescue as the approved grass type and permitting residents to use seed or sod to maintain their lots after initial construction.
  5. Permitting overnight driveway-parking of trucks, vans, and enclosed trailers.

These four amendments, approved by over 60% of TRV Lots on 2016-11-09, became effective once filed with the county recording office on 2016-12-02.  The filed document is available from the county and on our CC&R’s page.

Annual HOA Meeting

Flags at Merriam City Hall after rainstorm.

As mentioned in last quarter’s dues mailing and on the email lists, this year’s Annual HOA meeting will be held at Merriam City Hall on Wednesday, November 9th from 7pm to 9pm.

Don’t be late, Check-in needs to complete before 7:10 to stay on schedule to get everything done on time.

Up for vote this year are two board-member positions (currently held by Billy and Pam), and a number of amendments that build upon our existing bylaws.

Thank you to everyone who filled out the amendment interest survey. Your input was instrumental in selecting the terms to put to vote next week.

Each proposed amendment is a four-page pdf, listed below by topic. The amendment text is only a couple lines, but proper formatting takes it to two pages, and there’s another two for signatures and notary:

2016-1: Changing language that could require house repainting every-five-years.
2016-2: Requiring pet owners to remove their solid pet waste anywhere in TRV.
2016-3a or 2016-3b: Clarifications to street parking restrictions currently worded “no overnight parking”.  Only 3a OR 3b may pass (they are different rules) decided by highest vote count at the meeting.
2016-4: Standardizing TRV turf on Fescue products approved by ACC
2016-5a, 2016-5b, 2016-5c: Can give clear permission for homeowners to park limited trucks, vans, and enclosed trailers in their driveways, which today is ambiguously permissible at best.

These amendments reference our 2008 Bylaws, of which, we have prepared a reference excerpt of the sections concerned.

PLEASE make every attempt to attend the meeting this year. Four lots, owned by the builder/developer will not be represented, so we need higher than normal attendance by individual homeowners to pass any amendments.

If you can not attend, please register your proxy designation with the HOA. Our current bylaws require proxy designation on file prior to the meeting.

Discuss the Sample Ballot with with your proxy if you wish them to vote your choices, or look it over yourself if you like.

Official ballots will be handed out for each lot represented in person at the annual meeting. Please note:  You can not mail in a ballot. Only official ballots handed out at the meeting and filled out by you or your designated proxy at the meeting can be counted. They can of course bring notes or a sample you fill out for reference.

Please direct all questions about the upcoming meeting to Feedback@TimberRidgeVillas.com, and we hope to see you all there the Wednesday after next.

Spring 2016 news and new faces in HOA leadership

  • Our yearly garage sale is scheduled for 8AM, Saturday the 30th.  Several neighbors are already planning to participate and it’s not too late to join them.

TRV Garage Sales The add is up on Craigslist now, and will be reposted the night before the sale to encourage buyers.  Please send me pictures of any big ticket items you want to sell, or just a picture of your house with the garage door open to help identify your house Saturday.

  • The board has affirmed Vice President Lindsey’s succession to presidency.  As president, Lindsey now serves our neighborhood as CEO of the HOA, primary decision maker, and presides over all meetings of the board and members.
  • Board member Cindy has accepted the position as Vice President.  Cindy serves our neighborhood as backup to the President should the President leave office.
  • Pam has accepted the fifth seat on the board for the remainder of this year.  Her board position will be one of two to be up for re-election this November.
  • Mike has accepted a position on our Architectural Control Committee (ACC), alongside Lindsey and Larry.  The ACC serves our neighborhood by reviewing exterior modifications to preserve the quality and style of Timber Ridge.  Please send a copy of our ACC form to Feedback@TimberRidgeVillas.com before beginning exterior projects to make sure they are approved.
  • Pam, Stephanie, and Denise will be hosting our neighborhood block party again this year at the top of the hill.  6pm on Saturday June 25th.  We will have a special guest this year: Merriam Mayor Ken Sissom will be stopping by to meet residents.
  • I spoke with Greg at SAB.  SAB will be building on lot 47 (aka “the pit”).  We can expect to see the foundation starting by the end of May.
  • Grab your updated copy of the neighborhood contact directory in person at the block party.  If you wish to make any corrections, please ask Billy.