This page enumerates the various positions within the HOA, when and by whom they are chosen, how long they last, and what their responsibilities are. Data as of December 2020.

Position NameCurrently Serving
Responsibilities
Board-member 1
Elected by lot owners in odd years.
Two year term.
Julie D.All board positions have equal responsibilities:
Supports fellow boardmembers and trains new boardmembers.
Reads and understands bylaws.
Votes with other boardmembers to clarify any gaps in bylaws.
Evaluates reports of bylaws violations to recommend action.
Evaluates contracts to select vendors.
Decides how to spend discretionary funds per bylaws.
Approves reimbursement requests.
Hears appeals of AC decisions.
Board-member 2
Elected by lot owners in even years.
Two year term.
Mike J.
Board-member 3
Elected by lot owners in odd years.
Two year term.
Marty D.
Board-member 4
Elected by lot owners in even years.
Two year term.
Billy C.
Board-member 5
Elected by lot owners in odd years.
Two year term.
Trish W.
Architectural Committee-member 1
Chosen by Board in odd years.
Two year term.
Bruce K.Exercise subjective taste "to establish and maintain the quality, character and aesthetics of the Subdivision" e.g.: (Does X look good in position Y?)
Respond in writing within 30 days of an AC request.
No more than two Board-members may be AC members.
At least one AC member must be a board member.
Architectural Committee-member 2
Chosen by Board in even years.
Two year term.
Mike J.
Architectural Committee-member 3
Chosen by Board in odd year
Two year term
Jeff D.
Architectural Committee Chair
Chosen by AC.
No scheduled term.
Mike J.Must be an AC member.
Central point of contact between AC and Board
President
Chosen by Board yearly in next board meeting after annual all-lot-owners meeting.
One year Term.
Billy C.Must be on Board of Directors.
Signs contracts on behalf of neighborhood as directed by Board.
Leads Board Meetings.
Central point of contact for areas not covered by a director.
Prepare, execute, certify and record amendments to the Declaration.
Vice President
Chosen by Board yearly in next board meeting after annual all-lot-owners meeting.
One year term.
Julie D.Must be on Board of Directors.
Prepare to become next president.
Fill in for president when absent.
Secretary
Chosen by Board yearly in next board meeting after annual all-lot-owners meeting.
One year term.
Trish W.Custodian of records.
Records votes.
Writes and presents minutes.
Receives Declarations of Proxy for Annual Meeting.
Prepare, execute, certify and record amendments to the Declaration.
Treasurer
Chosen by Board yearly in next board meeting after annual all-lot-owners meeting.
One year term.
Vicky P.Custodian of funds.
Gives financial advice to board.
accounts payable/receivable
Director of Mailing listBilly C.Keeps email List online and subscribers up to date.
Filters pending messages from Feedback@ and other lists
GNU-Mailman is the program (part of the website)
Director of Contact ListBilly C.Keeps contact list up to date in Google Docs for use in postal mailings, phone, and email communication.
Director of WebsiteBilly C.Keeps domain and wordpress online.
Cleans up spam comments that slip through filter.
Forwards legitimate comments to board
Director of Landscaping
Chosen by Board.
No scheduled term.
Gaby K.Central point of contact with landscapers
In charge of entry monument plantings.
Establishes criteria for landscaping company to meet and evaluates landscaping company to advise board to renew or change.
In charge of how landscaping service shall be scheduled and what extras they shall provide.
Director of Snow-removal
Chosen by Board.
No scheduled term.
Mike J.Central point of contact with Snow Removal company
Makes go/nogo call when snow storm is not clealy under/over threshold.
Director of Sanitation
No scheduled year Term.
Mike J.Central point of contact with trash/recycling company.
Director of Government RelationsBilly C.Central point of contact with municipal government of Merriam, KS.
Maintains relationship with Mayor, council, city staff.
Director of GreetingsCarol J.Greets every new family to move in.
Shares contact sheet of neighbornood.
Collects contact information of new neighbors.
Provides bylaws to new residents?
Director of FestivitiesCarol J.Fulfills our commitment to keep neighbors connected, safe,
and communicating by planning yearly social events.
Director of Common IrrigationDave M.Responsible for maintaining programming of common area sprinkler with weather conditions.
First responder if irrigation malfunctions.
Director of Common Holiday DecorRene C., Offer to Bonnie/DavePuts up and takes down holiday lighting and wreath on common area monument.
Director of FlagChad & Kathy R., Pending convo with DaveInspects common area flag, and replaces when necessary.
Keeps spare flags on standby
Aware of US Flag code.
HOA Members
All lot owners are members as long as they own their lot.
37 awesome neighbors!Communicating with fellow neighbors
Giving feedback and direction to Boardmembers
Paying dues on time
Vote