This page enumerates the various positions within the HOA, when and by whom they are chosen, how long they last, and what their responsibilities are. Data as of December 2020.
| Position Name | Currently Serving | Responsibilities |
|---|---|---|
| Board-member 1 Elected by lot owners in odd years. Two year term. | Denise M. (outgoing) | All board positions have equal responsibilities: Supports fellow boardmembers and trains new boardmembers. Reads and understands bylaws. Votes with other boardmembers to clarify any gaps in bylaws. Evaluates reports of bylaws violations to recommend action. Evaluates contracts to select vendors. Decides how to spend discretionary funds per bylaws. Approves reimbursement requests. Hears appeals of AC decisions. |
| Board-member 2 Elected by lot owners in even years. Two year term. | Mike J. | |
| Board-member 3 Elected by lot owners in odd years. Two year term. | Chris B. (outgoing) | |
| Board-member 4 Elected by lot owners in even years. Two year term. | Billy C. | |
| Board-member 5 Elected by lot owners in odd years. Two year term. | Trish W. | |
| Architectural Committee-member 1 Chosen by Board in odd years. Two year term. | Bruce K. | Exercise subjective taste "to establish and maintain the quality, character and aesthetics of the Subdivision" e.g.: (Does X look good in position Y?) Respond in writing within 30 days of an AC request. No more than two Board-members may be AC members. At least one AC member must be a board member. |
| Architectural Committee-member 2 Chosen by Board in even years. Two year term. | Mike J. | |
| Architectural Committee-member 3 Chosen by Board in odd year Two year term | Chris B. (outgoing) | |
| Architectural Committee Chair Chosen by AC. No scheduled term. | Chris B. (outgoing) | Must be an AC member. Central point of contact between AC and Board |
| President Chosen by Board yearly in next board meeting after annual all-lot-owners meeting. One year Term. | Billy C. | Must be on Board of Directors. Signs contracts on behalf of neighborhood as directed by Board. Leads Board Meetings. Central point of contact for areas not covered by a director. Prepare, execute, certify and record amendments to the Declaration. |
| Vice President Chosen by Board yearly in next board meeting after annual all-lot-owners meeting. One year term. | Chris B. (outgoing) | Must be on Board of Directors. Prepare to become next president. Fill in for president when absent. |
| Secretary Chosen by Board yearly in next board meeting after annual all-lot-owners meeting. One year term. | Trish W. | Custodian of records. Records votes. Writes and presents minutes. Receives Declarations of Proxy for Annual Meeting. Prepare, execute, certify and record amendments to the Declaration. |
| Treasurer Chosen by Board yearly in next board meeting after annual all-lot-owners meeting. One year term. | Denise M. -> Vicky P. | Custodian of funds. Gives financial advice to board. accounts payable/receivable |
| Director of Mailing list | Billy C. | Keeps email List online and subscribers up to date. Filters pending messages from Feedback@ and other lists GNU-Mailman is the program (part of the website) |
| Director of Contact List | Billy C. | Keeps contact list up to date in Google Docs for use in postal mailings, phone, and email communication. |
| Director of Website | Billy C. | Keeps domain and wordpress online. Cleans up spam comments that slip through filter. Forwards legitimate comments to board |
| Director of Landscaping Chosen by Board. No scheduled term. | Gaby K. | Central point of contact with landscapers In charge of entry monument plantings. Establishes criteria for landscaping company to meet and evaluates landscaping company to advise board to renew or change. In charge of how landscaping service shall be scheduled and what extras they shall provide. |
| Director of Snow-removal Chosen by Board. No scheduled term. | Mike J. | Central point of contact with Snow Removal company Makes go/nogo call when snow storm is not clealy under/over threshold. |
| Director of Sanitation No scheduled year Term. | Mike J. | Central point of contact with trash/recycling company. |
| Director of Government Relations | Billy C. | Central point of contact with municipal government of Merriam, KS. Maintains relationship with Mayor, council, city staff. |
| Director of Greetings | Stephanie G. | Greets every new family to move in. Shares contact sheet of neighbornood. Collects contact information of new neighbors. Provides bylaws to new residents? |
| Director of Festivities | Carol J. | Fulfills our commitment to keep neighbors connected, safe, and communicating by planning yearly social events. |
| Director of Common Irrigation | Dave M. | Responsible for maintaining programming of common area sprinkler with weather conditions. First responder if irrigation malfunctions. |
| Director of Common Holiday Decor | Billy C. | Puts up and takes down holiday lighting and wreath on common area monument. |
| Director of Flag | Billy C. | Inspects common area flag, and replaces when necessary. Keeps spare flags on standby Aware of US Flag code. |
| HOA Members All lot owners are members as long as they own their lot. | 37 awesome neighbors! | Communicating with fellow neighbors Giving feedback and direction to Boardmembers Paying dues on time Vote |