As mentioned in last quarter’s dues mailing and on the email lists, this year’s Annual HOA meeting will be held at Merriam City Hall on Wednesday, November 9th from 7pm to 9pm.
Don’t be late, Check-in needs to complete before 7:10 to stay on schedule to get everything done on time.
Up for vote this year are two board-member positions (currently held by Billy and Pam), and a number of amendments that build upon our existing bylaws.
Thank you to everyone who filled out the amendment interest survey. Your input was instrumental in selecting the terms to put to vote next week.
Each proposed amendment is a four-page pdf, listed below by topic. The amendment text is only a couple lines, but proper formatting takes it to two pages, and there’s another two for signatures and notary:
2016-1: Changing language that could require house repainting every-five-years.
2016-2: Requiring pet owners to remove their solid pet waste anywhere in TRV.
2016-3a or 2016-3b: Clarifications to street parking restrictions currently worded “no overnight parking”. Only 3a OR 3b may pass (they are different rules) decided by highest vote count at the meeting.
2016-4: Standardizing TRV turf on Fescue products approved by ACC
2016-5a, 2016-5b, 2016-5c: Can give clear permission for homeowners to park limited trucks, vans, and enclosed trailers in their driveways, which today is ambiguously permissible at best.
These amendments reference our 2008 Bylaws, of which, we have prepared a reference excerpt of the sections concerned.
PLEASE make every attempt to attend the meeting this year. Four lots, owned by the builder/developer will not be represented, so we need higher than normal attendance by individual homeowners to pass any amendments.
If you can not attend, please register your proxy designation with the HOA. Our current bylaws require proxy designation on file prior to the meeting.
Discuss the Sample Ballot with with your proxy if you wish them to vote your choices, or look it over yourself if you like.
Official ballots will be handed out for each lot represented in person at the annual meeting. Please note: You can not mail in a ballot. Only official ballots handed out at the meeting and filled out by you or your designated proxy at the meeting can be counted. They can of course bring notes or a sample you fill out for reference.
Please direct all questions about the upcoming meeting to Feedback AT TimberRidgeVillas.com (New Email address is via Google Groups.), and we hope to see you all there the Wednesday after next.